In order to manage a large number of purchases corporations use a Purchase Orders (PO) system. This is a document to communicate to the supplier exactly what you wish to buy. This same document is used by your accounting department to let them know they must pay a bill when received. 

A PO must contain the following:

1. Your company name
2. Billing address
3. Vendor name
4. PO number
5. Date
6. In hand date (only required if you have a specific date product must be in-hand)
7. Ship to address
8. Line items (products) including the quantities, item numbers, item names and prices.
9. Include any applicable handling fees. Leaving them off a PO does not exclude you from paying these charges.
10. Shipping method (Ground, 1 day, 2 day, etc. Don't specify a carrier, the supplier will determine the best carrier for their product)

The supplier will contact you if any part of the PO is not correct. An incorrect PO can hold up delivery or cause your order to be cancelled.

Most POs today are transmitted electronically, although you can still fax POs to Greunke at (415) 824-4757. We save all faxes as PDF files and email them to suppliers.

Several of our suppliers allow you to set up a Direct Feed. A direct feed can be used to automatically update product in your incentive website. You may also be able to process orders directly via your data feed.

Last updated on December 5, 2011 by Greg Greunke